7 Top Security Guard Scheduling Software Solutions for 2025

Security Guard Scheduling Software

Last Updated on 2 February, 2025 by Skeddule

In a high-stakes security environment, having a flexible, reliable scheduling tool can make the difference between seamless coverage and costly oversights. With so many platforms to choose from, it’s crucial to find one that addresses compliance, last-minute changes, real-time oversight, and cost control in a single interface. Below are seven top contenders in 2025, from advanced enterprise suites to more user-friendly, scalable solutions—each with its own strengths and trade-offs.


1. Guardhouse

Why It’s Noteworthy

Guardhouse is a well-known operations and back-office suite targeted at security organisations. It sports features like guard scheduling, payroll and invoicing, plus workforce analytics. Its cloud-based design appeals to medium or large agencies wanting end-to-end coverage and advanced integration.

Key Features

  • Scheduling, Payroll, and Invoicing: One-stop coverage from roster creation to final pay.
  • Compliance Management: Automates checks on licences, rest breaks, or security laws.
  • Real-Time Guard Tracking: Monitor staff location to ensure on-time coverage.

Potential Downsides

  • Contract-Based Pricing: Often requires yearly commitments, which can be pricier for smaller teams.
  • Higher Complexity: The expansive feature set may feel overly complicated if you only need simpler scheduling.

2. Deputy

Why It’s Noteworthy

Deputy is a popular choice in general workforce management, spanning retail, hospitality, healthcare, and beyond. Security businesses also turn to Deputy for standard scheduling, time/attendance, and compliance. However, it’s not specifically tailored for guard-based activities like patrol logs or licence checks.

Key Features

  • User-Friendly Scheduling: A drag-and-drop approach to rosters, real-time shift updates, and strong mobile apps.
  • Time & Attendance: Guards clock in/out via mobile, with integrated timesheets.
  • Basic Compliance Tools: Tracks rest periods or maximum hour thresholds.

Potential Downsides

  • Not Security-Focused: Lacks advanced guard-specific modules such as incident management or licencing oversight.
  • Limited Industry-Focused Templates: May require add-ons or customisation for security demands.

3. Skeddule — Purpose-Built for Security SMEs

Why It’s Noteworthy

Skeddule stands out as a dedicated security guard scheduling solution, crafted with small to medium-sized companies in mind. Featuring a fair pricing model—$3.49 per active staff, no hidden charges—and zero contracts, it merges an intuitive interface with robust security functionalities like licence tracking, automated welfare checks, and QR code-based patrol management.

Key Features

  • Straightforward Pricing: Transparent monthly fees, minimal overhead, and no cost for inactive staff.
  • Compliance & Safety Tools: Licence expiry alerts, geolocation-based sign-on/off, and incident reporting from the mobile app.
  • Subcontractor Portal: Assign or track subcontracted guards without extra charges—perfect for scaling teams.
  • Built for Non-Techies: Simple navigation and friendly design ensure easy adoption across your workforce.

Potential Downsides

  • Focus on Security Sector: While ideal for guard operations, it might be too specialised for companies outside the security domain.
  • Growing Feature Set: Newly added modules roll out frequently, so managers should stay alert for updates.

Ideal For: Security managers aiming for an affordable, no-hassle platform that handles scheduling, compliance, and financial tasks in one place—specifically designed for non-technical staff.


Ready to modernise your scheduling? Book a Demo with Skeddule now.


4. TrackTik

Why It’s Noteworthy

TrackTik is widely known for its comprehensive guard management approach—blending scheduling, real-time guard tracking, and data-driven analytics into one central platform. Ideal for larger security agencies or multi-site operations, TrackTik packs advanced features like patrol-route optimization, incident management, and business intelligence dashboards.

Key Features

  • Automated Scheduling & Dispatch: Minimises manual roster creation and speeds up emergency response.
  • Real-Time Tracking: View guard locations to ensure coverage and deter no-shows.
  • Incident Reporting & Analysis: Guards document incidents on the spot; managers turn data into actionable insights.

Potential Downsides

  • Complex Setup: Advanced modules could require extra training for staff.
  • Higher Cost for Expanding Teams: Pricing typically scales up with usage or seat count.

5. Shiftboard

Why It’s Noteworthy

Shiftboard is often praised for strong workforce scheduling functions across industries. In the security world, it offers flexible scheduling workflows and real-time adjustments to handle guard availability, multiple sites, or specialised coverage needs.

Key Features

  • Deep Scheduling Automation: Create rotating or fixed shifts with extensive custom rules.
  • Real-Time Communication: Automatic notifications keep guards in the loop about schedule changes.
  • Compliance Oversight: Tracks labour rules, licence expiry, or mandated rest periods.

Potential Downsides

  • Generic Approach: Lacks certain security-specific features like built-in incident reporting or QR-based patrol checks.
  • Pricing Tiers: Larger teams might pay extra for advanced forecasting or integration add-ons.

6. Guardso

Why It’s Noteworthy

Guardso stands out for GPS tracking, scheduling, and mobile incident reporting. With an emphasis on real-time location data and reporting, it suits companies needing quick oversight of guard patrol routes. Its client portal feature promotes transparency, letting customers see guard activities.

Key Features

  • Scheduling & GPS Tracking: Assign shifts easily while verifying guard location.
  • Incident Reporting: Guards attach photos or notes for manager review.
  • Client Portal: Clients can view coverage logs, adding trust and accountability.

Potential Downsides

  • Potential Learning Curve: The robust feature set may overwhelm new users.
  • Pay-Per-User Costs: Expenses can escalate as you scale staff usage.

7. WhosOnLocation

Why It’s Noteworthy

WhosOnLocation tackles compliance, contractor management, and visitor control. While not purely a scheduling app, it provides robust evacuation management and real-time attendance logs. Great for multi-layered security setups where guard rosters intersect with visitor monitoring.

Key Features

  • Visitor & Evacuation Management: Track guests entering/exiting, plus muster point lists in emergencies.
  • Compliance Tools: Manages contractor credentials or site induction statuses.
  • Real-Time Oversight: See who’s on-site at any moment, including staff and visitors.

Potential Downsides

  • Less Scheduling Focus: Primary strength is visitor control; shift rosters aren’t as advanced.
  • Ideal for Complex Sites: May be overkill for smaller security teams needing just scheduling.

Software Overview Key Features Ideal For Star Rating Pricing
Guardhouse Comprehensive back-office suite for security organizations, covering scheduling, payroll, and invoicing.
  • Contract-based pricing
  • Advanced compliance checks
  • Real-time guard tracking
Mid to large security agencies needing full operational coverage ⭐⭐⭐⭐½ (4.5/5) Starting at $3,500 AUD/year (license-based, per user)
Skeddule Purpose-built for small to medium-sized security companies, with fair, pay-per-use pricing and robust compliance features.
  • $3.49 per rostered staff (no contract)
  • Subcontractor Portal at no extra cost
  • Easy-to-use interface
  • QR code-based patrol checks
  • Financial reporting & quotes
Security SMEs focusing on affordability and simplicity ⭐⭐⭐⭐⭐ (4.8/5) $3.49 per rostered staff (no contract)
Deputy General workforce management tool with scheduling, time/attendance, and compliance.
  • Easy shift scheduling
  • Mobile time clock
  • Basic labor law compliance
Multi-industry (Retail, Hospitality, etc.) Not security-focused ⭐⭐⭐⭐ (4.0/5) $35 USD/month (up to 30 users, or $29 when billed annually)
TrackTik Comprehensive guard management software, blending scheduling, analytics, and incident tracking in real-time.
  • Patrol-route optimization
  • Business intelligence dashboards
  • Incident management & analysis
Large agencies or multi-site needing advanced analytics ⭐⭐⭐⭐ (4.3/5) Starting at $78 USD/month per location (12-month minimum contract)
Shiftboard Flexible scheduling across various industries; robust real-time adjustments for staffing changes.
  • Complex scheduling automation
  • Instant shift updates
  • Compliance tracking (rest periods, licensing)
Companies with frequent shift changes & multi-site coverage ⭐⭐⭐⭐ (4.2/5) Starting at $3 USD/user/month (min. 100 employees)
Guardso Focuses on GPS tracking, scheduling, and mobile incident reporting for quick oversight.
  • Guard location verification
  • Client portal access
  • Incident reporting with photos
Security companies requiring real-time patrol tracking ⭐⭐⭐⭐ (4.0/5) Pricing not publicly available
WhosOnLocation Specializes in compliance, contractor management, and visitor control rather than just guard scheduling.
  • Visitor & evacuation management
  • Contractor credentials & induction tracking
  • Real-time on-site attendance logs
Sites with multi-layered visitor & contractor oversight ⭐⭐⭐ (3.8/5) Starting at $55 USD/month

Why These Tools Are Valuable for Security Management

Understanding the Value: Traditional manual rosters can be time-consuming, leading to coverage gaps, miscommunication, or inflated overtime costs. Security guard scheduling software automates tasks, ensures compliance with labour or licensing laws, and improves team accountability.

Key Benefits

  • Optimised Coverage: Smart algorithms place the right guard at the right site, factoring in licensing or skill sets.
  • Real-Time Monitoring: Quick shift changes, geofencing, or patrol updates keep management in the loop.
  • Enhanced Communication: Mobile alerts, direct messaging, or push notifications reduce last-minute confusion.
  • Cost & Time Savings: Less admin overhead, fewer payroll errors, and minimal scheduling conflicts.

Choosing the Right Scheduling Software

When evaluating these solutions, weigh the following:

  • Budget & Pricing Model: Are you paying per active user, per site, or locked into multi-year deals?
  • Depth of Security Features: Do you need advanced guard tracking, incident logs, or integrated compliance checks?
  • Ease of Use: If your workforce is non-technical, consider a platform focusing on simplicity (like Skeddule).
  • Scalability & Integrations: Will it work seamlessly with your existing payroll or incident-reporting systems?
  • Support & Training: Check whether they have robust onboarding, help docs, or direct support channels.

Conclusion

No matter the size or scope of your security operations, the right scheduling software can mean the difference between well-managed coverage and stressful mismatches. From sophisticated enterprise suites to user-friendly, pay-as-you-go platforms, there’s something for every security firm’s budget and complexity needs.

  • If you’re seeking straightforward scheduling built for security professionals—without hidden or contract-based pricing—Skeddule is a perfect fit.
  • Larger enterprises or those with multi-layered compliance demands might prefer a more feature-dense platform like an enterprise-grade system.

Ready to streamline your security scheduling for 2025? Book a demo with Skeddule and see how an industry-specific approach transforms your guard rostering, compliance tracking, and operational insight.